Now, more than ever, companies depend on different software to make operations easier. Each software, whether for internal or external use, has different requirements, users, and goals. Companies face the challenge of deciding between off-the-shelf software or custom software. Understanding the benefits and drawbacks of each type of software will help you make an informed decision that will align with your business needs.

Let’s look into each type of software with its pros and cons.

Off-the-Shelf Software

Off-the-shelf software is often a software that is standardized and mass-produced so that it can be ready-to-use once installed on a computer. Common examples are Microsoft Office, SAP, Quickbooks, and every other software that is ready to be installed. The pricing model for this type of software may be a single payment, subscriptions, per active user, per features, freemium, etc.

Here are some of the advantages and disadvantages of off-the-shelf software:

PROS

• Initially cheaper than custom software
• Quick to install
• Community support and reviews
• Provides direct support and training
• Upgrades available
  

CONS

• Can be more expensive in the long-run
• It may be difficult to customize to your needs
• Too many features or not the features you need
• May require you to modify some processes
• Compatibility issues
• Hidden costs

Custom Software

Custom software is software that has been designed and developed specifically for a user or organization. Custom software development is done taking into account business needs and processes so that it will adapt to the company and not the other way around. The pricing depends on the size, complexity, and features required, and it is usually a single payment.

Here are some of the advantages and disadvantages of custom software:

PROS

• Fully adapted and customizable to your business
• Total ownership of the software
• Scalability
• Easily incorporate new features
• No licensing costs
• Highly secure

CONS

• Can be a high initial investment
• Long development time
• May be charged for changes or new features

Off-the-Shelf vs Custom Software: What is best?

It depends.

Off-the-shelf software can be installed and used very quickly, which may solve immediate needs, especially when first starting. However, if you already have your software specifications ready or your business is growing and changing, custom software may be needed.

Generally speaking, the decision will depend on your specific business needs, processes and budget. Additionally, you will have to take into consideration who will be using this software: internal staff, clients, etc.